Last updated: 15 May 2018
Effective date: 25 May 2018
1. Purpose of this notice
This is to describe how we collect and use your personal data, in accordance with the General Data Protection Regulation (“GDPR”).
2. About JEEF
JEEF is an educational and networking body for Japanese related entrepreneurs. We are incorporated in 2003 in England and Wales as a private company limited by guarantee without share capital. Our company registration number is 04922754. Registered office is 87 Uxendon Hill, Wembley, Middlesex, England, HA9 9SH. Our main activities are to hold lectures/workshops to educate and network entrepreneurs and to be entrepreneurs.
For the purpose of GDPR, we are both “Data controller” and “Data processor”. This means that we are responsible for gathering and processing the personal data obtained from you.
Should you have any queries regarding data we hold about you, please contact firstname.lastname@example.org and our management team will respond within a reasonable timeframe.
3. How we collect data
We collect your personal data when (this is not an exhaustive list):
• you access to our website (http://jeefuk.org/)
• you subscribe to our mailing list
• you subscribe to our event subscription form
• you send e-mail to our email address
Note: We never collect your “sensitive” personal data (such as your genetic data or biometric data)
4. What personal data we collect
4.2 Mailing list subscription
We use Mailchimp (https://mailchimp.com/) to:
• Communicate with you about our lectures/workshops information
• Enable you to subscribe to /unsubscribe from our mailing list
Note: We only maintain your name and e-mail address in the mailing list
4.3 Subscription to our lectures/workshops
We ask you to provide following personal data when you subscribe to our lectures/workshops for us to analyse who interested in what contents to provide better events in the future.
• Email address
• How you hear about us
• Any comments to us
5. How we use personal data that we collect
We use personal data to contact you regarding our educational or networking events.
6. Data retention
6.1 Mailing list
We will keep your personal data (name and email address) unless you unsubscribe.
6.2 Lecture/Workshop subscription
We will keep your personal data (per 4.3) unless you unsubscribe.
7. Data sharing
We will not share your personal data with third parties in commercial sector without your consent. In case where law and regulation require us to disclose certain personal data we hold for you, we must do so to comply with the law.
IT and cloud service providers that we use such as Google, Facebook and Mailchimp will store your personal data for us. We will ensure that they are compliant with relevant laws and regulations and will not allow them to use the data outside of specified purposes and in accordance with our instructions.
8. Data security
We have implemented commercially reasonable and appropriate security measures to prevent misuse, unauthorised access and unwanted disclosure of your personal data. The access to your personal data is limited to JEEF directors and management team.
You can unsubscribe anytime you want from our mailing list.
However, if we keep receiving automated notification from server stating that email cannot find you when we send out our communication to you, we will regard this as a non-use of such email address and will remove it from our mailing list as and when appropriate.
10. Your duty and right
10.1 Changes of your personal data
We would like to maintain your personal data up-to-date. When your personal information changes, please notify us by sending email to email@example.com
10.2 Your rights
GDPR provides following rights for individuals:
• The right to be informed
• The right of access
• The right to rectification
• The right to erasure
• The right to restrict processing
• The right to data portability
• The right to object
• Rights in relation automated decision making and profiling
If you want to exercise any of the above rights, please contact to firstname.lastname@example.org
We will not charge any fee for you to access your personal data so long as it is reasonable and in comply with the law.
11. Changes to this notice
Any changes to this notice will be updated to our website http://jeefuk.org/.
This policy is subject to change without notice and last updated on 25 May 2018.
12. Contact us
If you have any queries regarding this notice or if you would like to speak to us about how we manage your data, please email us to email@example.com
You also have the right to make a complain to the Information Commissioner’s office (“ICO”), the UK supervisory authority for data protection issues at any time. You can find details from below website.